Hi there! 👋

🐼 About us

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, & positive impact!

Our mission is to help people move more, feel better, and make movement meaningful.

Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York.

Our ambition is to build the world’s leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale.

🎯 About the role

As our Office Manager in the U.S., you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you.

What you’ll do

Finance & Administrative Operations

• Own the monthly US payroll cycle in Justworks: timesheets, bonuses, and data accuracy, in partnership with the finance team.

• Run benefits administration end to end — healthcare, insurance, and perks — including timely enrollments, changes, and renewals.

• Handle day-to-day payments: supplier invoices, receipt reconciliation, and vendor accounts.

• Produce a monthly financial report for the NY office covering expenses, budget, and forecast.

• Propose and manage cash optimization: short-term treasury placements and liquidity tracking.

• Work with our external accountant on tax filings, payroll declarations, and record-keeping, and keep documentation audit-ready.

• Maintain the relationship with our banking partners and keep account operations running smoothly.

Executive Assistant Support to the CEO

• Protect the CEO's focus: proactively manage the calendar around strategic priorities, and take on delegated admin and financial tasks with precision.

• Coordinate travel, event participation, and related logistics.

• Act as the main point of contact for external accountants, legal advisors, and financial partners on filings, reporting, and compliance.

• Support oversight and documentation of executive-level investment activity alongside the relevant advisors.

• Assist with the preparation and submission of corporate and administrative declarations.

Office & Facilities Management

• Be the go-to person for the New York office: space, supplies, snacks, maintenance, and daily comfort.

• Manage all office vendors and service providers (cleaning, deliveries, utilities, security).

• Keep the office tidy, secure, and always ready for employees, visitors, and partners.

• Lead office improvements, décor, and furniture orders, and track the office budget and spend.

People Experience & Onboarding

• Prepare everything new joiners need before day one: welcome kit, badge, laptop, and role-specific tools.

• Coordinate the first-day experience (welcome breakfast, first team lunch) and handle offboarding logistics in Justworks.

• Be the first port of call for day-to-day employee needs in the office.

Team Events & Culture

• Plan and run local events: afterworks, team lunches, team buildings, holiday parties.

• Support company-wide events such as the annual seminar, including travel logistics.

• Bring creative ideas so everyone feels included, celebrated, and connected.

Our commitments

• 🏆 SUCCEED — You’ll join a team of passionate people who share values of ambition and determination

• 🤝 TRUST — We give you real autonomy, trusting you to reach your goals in your own way

• ⛏️ EXPLORE — You’ll grow in a culture that’s constantly evolving and curious about what’s next

• 📈 PROGRESS — We’ll support you through challenges, learn from mistakes, and move forward together

• 😁 SMILE — And every day, you’ll be part of a fun and positive environment where humor is always welcome

Preferred experience

🧠 What we’re looking for

You’re the perfect match if…

• You have 3+ years of experience as an Office Manager, Admin, or EA — ideally within a startup or another fast-moving environment.

• You've worked with Justworks, our HR-tech platform (and if you know it inside out, even better).

• You're already using AI in your daily work — or you're ready to get there fast. We build with AI at WeWard, and this role is no exception: we expect you to reach for it, experiment, and make it part of how you operate.

• You’re tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.).

• You're fluent in English and French, with sharp written and verbal communication in both.

• You're comfortable with change: you adapt quickly and help others do the same in a scaleup that's constantly evolving.

• You bring strong interpersonal skills: you’re warm, trustworthy, and great at creating a positive vibe.

• You’re eligible to work in the U.S.

If this sounds like you, apply — we’d love to meet you. 🎉

🎁 What we offer

• 💰 Top tier earnings : dive into a role offering a competitive salary range, with bonuses and stock options

• 🩺 Health insurance covered with Aetna

• 💪 Global work culture : at least one visit per year to get chances to work from our stylish Paris office

• 🧑‍💻 Work-Life balance : work remotely up to 2 days per week

• 🏝️ 25 days of PTO + federal holidays

• 🚌 Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort

• 👉 401k Plan : with a 2% employer match, 2 years graded vesting

Recruitment Timeline

1. A 30-min intro call with Kaënaath, our Talent Acquisition Specialist — to discuss your background, expectations, and introduce you to WeWard

2. 30-min call with Yves, your future manager. Here you’ll go in detail about the role’s missions.

3. Office tour to meet other team members.

And if it’s a match… Welcome to the adventure! 🐼